Making the switch
Getting started with SmithWorks Back Office™ is simple:
- Schedule a short call with me.
- Send me your last payroll, employee list, and tax IDs.
- I run one payroll in parallel with your current setup to prove nothing is missed.
- I run your first live payroll, with a one-page report to follow at month’s end.
That’s it.
Your tasks vs. mine
As an owner, you’ll do just one thing for every payroll: approve. To keep things smooth, you’ll also keep me informed about:
- New hires and subs with W-9s
- Raises and bonuses
- Terminations
- Every tax notice you receive
Your crew clocks in on their phones. No app? A photo of the timesheet works. I’ll enter it.
Keep enough money in your payroll account to cover wages and taxes, and I’ll take care of the rest. This includes:
- Running payroll right and on time
- Monitoring overtime and Florida minimum wage
- Payroll tax deposits, quarterly returns, W-2s, and 1099s done on time
- Setting up new hires and closing out terminations
- Chasing W-9s in October, never January
- Sending your one-page, monthly report
- Answering your calls and addressing anything incorrect
Frequently asked questions
- When should I make the switch?
- January 1 or the beginning of a new quarter are the cleanest starts, but mid-quarter works too; the setup fee is $1,250 instead of $750 because I rebuild the year-to-date.
- What happens if something goes wrong?
- You call me, and I answer. I will fix it and explain what happened.
- Do you do tax returns?
- I never touch tax returns. You stay with your CPA and/or bookkeeper, and I partner with them to make sure there are no surprises at tax time.
- How much effort does it take to switch?
- All it takes is a 15-minute phone call and receipt of your important payroll documents. I handle the rest.
- How much does it cost?
- View an explanation of pricing on the Payroll page.
- How do you cater to the construction and trades industry?
- I understand the ins and outs of how crews get paid and account for hourly rates, weekly pay, overtime, minimum wage, and pay-as-you-go workers’ comp. I watch worker classifications and flag them as your contractor numbers cross important thresholds. As a Polk-County-based company, I also monitor for Florida minimum wage.